Quickbooks Conversion Tool

What is Quickbooks conversion tool?

It is a utility tool used to convert your data from another program with the help of QuickBooks Conversion Tool. This tool is a free program which helps to imports business data, account balances, and transactions from other financial software into QuickBooks.

Steps to prepare desktop data for conversion

Step1 Once you have a QuickBooks Online Accountant account, you can create QuickBooks Online client from within that account and then proceed with importing or overwriting the data.

Step2 Sign out of QuickBooks Online.

Step3 Next, do work in QuickBooks Desktop

  • Run a verify from the Utility menu.
  • Rebuild data if necessary by following the onscreen instructions.

   (Updating the file to the latest QuickBooks Desktop version does this automatically.)

  • Hit Control+1 or F2 to see the Product Info window and review the number of targets in your data file.
  • If the data file exceeds 350,000 targets, condense the data (archiving original data first). If the condensed data still exceeds the 350,000 limit, you may not be given the option to import.

How to importing data using WINDOWS

Step1 Open QuickBooks Desktop. The export option exists in product versions 2012 and later.

Step2 Click Company

Step3 Click Export Company File to QuickBooks Online.

If you do not see this option, there are some additional steps to take if the Export option is not available after updating desktop:-

  • Ensure you are logged in as Admin
  • Ensure you are logged in under single user mode
  • Company file is stored locally

After completing these steps, there are two other things you can do if you still do not see this option:-

  • Download the latest trial on the import desktop data page in QuickBooks Online


Use the following steps to update QuickBooks Desktop:-

  • Click Help
  • Click on Update QuickBooks
  • Select all updates in the Update Now window
  • Click on Get Updates
  • Click on Close
  • Click on File
  • Click on Exit
  • Reopen QuickBooks Desktop and finish installing the updates when prompted.
  • Ensure you are logged in as Admin
  • Ensure you are logged in under single user mode
  • Company file is stored locally

Step4 Click on Continue to start importing the interview

Step5 Enter your QuickBooks Online login info, agree to the Terms of Service, and click Submit.

NOTE: If you are using the latest release update of QuickBooks Desktop, you will be asked if you would like to import inventory.

Step6 Pick the online company into which you’d like to import your data

Step7 Click on OK

What all things I need before using the QuickBooks Conversion Tool?

  • A compatible version of QuickBooks installed on your computer.
  • The installed version of QuickBooks registered and licensed.
  • The QuickBooks company database file stored on the local hard drive.
  • A compatible version of Peachtree or Microsoft software and its associated data files installed on a local hard drive.
  • Older versions of Peachtree or Microsoft software and data must be upgraded to a compatible version before converting to QuickBooks.

What does the QuickBooks conversion tool do?

  • Guides you through a straightforward setup process.
  • Helps to imports your data into a new QuickBooks company file.
  • Does not change your existing Peachtree or Microsoft data files.
  • Captures the current state of your business by importing key lists, balances, and transaction into QuickBooks.

System requirements for the QuickBooks Conversion Tool

  • QuickBooks must be installed and registered. (Pro, Premier, or Enterprise Solutions 2014 or higher)
  • Peachtree (any version 2001 or later) or Microsoft SBA 2006 or Microsoft Office Accounting 2008 must be installed.
  • Microsoft Windows 7, Windows Vista
  • NET 2.0 framework must be installed.
  • Minimum Processor – 500MHz Intel Pentium II
  • Recommended Processor – 1 GHz Intel Pentium III
  • 512 MB of RAM or greater
  • Hard Drive – 2 GB Free space

What data can be converted to QuickBooks Desktop and other cannot?

Payroll information that can be converted

Employee List information includes contact information and Social Security number

Payroll General Ledger account balance information

Payroll information that cannot be converted

  • Paychecks (which are convert as General Journal entries)
  • Employee Year-To-Date (YTD) information
  • Payroll Items
  • Individual employee wage or deduction information

Other information that cannot be converted

  • Fixed Asset Items
  • Work tickets
  • Closed or partially closed Sales Orders, Purchase Orders, and Estimates

If you need to find a QuickBooks ProAdvisor, you can avail services from them by dialling our toll-free QuickBooks support number 1-855-441-4417.

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